How To Print Emails from Outlook 2024 Guide

In 2012, the Microsoft Corporation unveiled Outlook as a component of the Microsoft Office package. You may use it to send and receive emails from friends and family as well as manage personal email accounts.

With millions of customers using it every day, Outlook is one of the most popular email service platforms in the world. All of your emails, contacts, calendars, and files are collected in one location.

Printing an email could be necessary in certain cases if you’ll be needing a hard copy for some purpose. You can print emails from Outlook on almost any operating system, as every version of Outlook supports printing emails. The entire process is extremely simple, and you’ll learn it by going through this guide in no time.

In Outlook, printing an email works similarly to printing a Word document. You may print many emails for your records without opening each one and going through the printing procedure by using the File menu instead. However, the Outlook client is the only place where this may be done; the Outlook app cannot.

In this article, I will walk you through all the ways you can use to print emails from Outlook. To understand the process in the best way possible, you are recommended to give a thorough read to the entire article. Now that we have everything sorted out let’s jump right into it.

How to Print Emails from the Outlook Desktop Application

Because of its numerous features and superior user interface, the Outlook desktop version is widely used. The Outlook desktop application offers a variety of methods for printing emails. See how to print emails from the Outlook app using the techniques listed below.

To print emails from the Outlook app, follow these steps:

1. First of all, you must find and open the email you plan on printing using Outlook.
2. Next, go ahead and find your way to File. From there, navigate to Print.
3. Once here, you must click on Print to print your email instantly.
4. If you want to change or modify your printing properties, go on and select the Print Options.
5. Change around the printing options according to your own preferences. You can select the number of pages, the printer, the setup of the page, and so much more.
6. Once you have managed to complete the entire process, go ahead and click select the Print option.

In Outlook, you can also use a keyboard shortcut to bring up the printing menu. To access the Print menu, use Ctrl + P on a computer running Windows or (Command key) + P on a Mac.

Alternative techniques for printing attachments in the Outlook desktop version are also available.

Alternative Methods

Two other methods for printing documents in Outlook are shown below:

Quick Print Using Right-Clicking

Follow the steps below to use the Quick Print option using right-clicking:

1. First of all, go ahead and select the email you plan on printing.
2. Next, you must right click on this Attachment.
3. A drop-down menu will appear now. You must select Quick Print from this menu.

And that’s how simple it is to quick print your email using the right-click technique.

Quick Print from the Ribbon

Follow the steps below to use the Quick Print option from the ribbon:

1. First of all, go ahead and select the email you plan on printing.
2. Next, you must right click on this Attachment.
3. After that, you must find your way to Attachment and then to Quick Print using the Outlook ribbon.

When you choose the quick print option, your Outlook’s default printing options will immediately begin to print the Attachment.

How to Print Multiple Emails from Outlook Client

You might occasionally need to print many emails at once. Outlook clients have access to this capability. The methods listed below make it simple to pick several emails and print them.

To print several emails using the Outlook client, follow these steps:

1. Before doing anything, select the emails you have to print.
2. On the Outlook ribbon, you will find a File option. Go ahead and click on it.
3. Next, you’ll be able to launch the print options by clicking Print.
4. Change the Print options according to your own preferences.
5. Once the settings have been changed, click the Print button. This will print all the emails you have selected.

You can print numerous emails at once using the method described above. When you need a paper copy of multiple emails or are in a hurry, don’t forget to make use of this fantastic service.

How to Print Emails from Outlook Online

Numerous complex activities may be completed using the online edition of Outlook. It offers an easy-to-use printing method for email messages that is free of advertisements and visual clutter. To print emails from Outlook online, stick to the steps listed below.

You may print emails from Outlook online in the following ways:

1. Firstly, you’ll have to launch Outlook web on your browser.
2. Next, go ahead and select the email you would like to print.
3. Once selected, go on and click on the three–dot menu.
4. A drop-down menu will now appear. Go ahead and select Print from this menu.
5. This will take you to a new window. You’ll have to select Print again from this menu.
6. You’ll now have a chance to change the print settings. Select the number of pages, page layout, and everything you desire using the Printer dialogue box.
7. Once everything has been set in place, click on the Print button to start the printing of your emails.

In Outlook Web, you must open each Attachment individually and print it before you can print the entire Attachment.

How to Print Emails from Outlook Android Application

The majority of people are unaware of the printing capability, which is new to the android platform. The procedure is simple to understand and simple to carry out. The procedure for printing Outlook emails on Android has been described below.

To print emails from the Outlook Android app, follow these steps:

1. First of all, launch the Outlook Mobile application.
2. Go ahead and sign in to your account to be able to print an email.
3. Next, you must open the email you plan on printing.
4. Besides the email, you’ll find a three-dot button. Go ahead and click on it.
5. Next, click on Print to print your email.
6. To change the print options, click on Printer and then select Print options. You can change various print settings here.
7. Next, print the email and wait for the printing process to complete.

You may easily print your Outlook email by following the instructions above. You may easily configure the page number and orientation for a desired physical copy of your email.

FAQs

How do I print an entire email in Outlook?

You can print an Outlook email by following the following steps:

• Click File > Print after selecting the email you want to print.
• Next, please choose the Memo Style from the Settings area, click the Print Options button, and then choose the printer you want to use to print with.

Why can’t I print my emails from Outlook?

The Outlprnt file contains the parameters for printing in Outlook. You won’t be able to print or modify the print settings in the Outlook program if this file becomes damaged. You might need to restart Outlook or rebuild your Outlprnt file to fix this issue.

Can you print a list of emails in Outlook?

In Outlook, click “File” in the upper left corner to print a list of every email in your folder. Click “Print” in the menu on the left after that. The default setting for printing is “Memo Style,” which means that only the email that is now chosen will be printed. Make this “Table Style” instead.

How do I print an email from the Outlook desktop app?

Follow the steps below:

• You should select the message you want to print.
• Pick Print from the menu at the top of the page.
• Your message preview will appear in a separate window. Select Print at the window’s top.
• Select Print after selecting the desired printer choices in the Print option box.

How do I print an email in Outlook online?

Follow the steps below:

• Access Outlook online by logging in.
• You should select the message you want to print.
• Pick Print from the menu at the top of the page.
• Your message will open with a preview. Select Print at the window’s top.
• Select Print after selecting the desired printer in the Printer dialogue box.

Wrapping It Up

Users of Outlook may manage several email accounts from one location. You might need to store certain email messages while managing emails from many accounts. Emails may be stored very well by printing them out on paper.

Depending on your operating system and the platform you are using, there are several approaches to printing an email. Each and every method has been covered in this article, so you can use this guide as your one-stop solution.

After going through this guide, you must have realized how simple it is to print emails on Outlook. Hopefully, this article will have been of help to you, and you will have learned the entire process of printing your emails. We wish you all the best.

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